Truthfully, I still doubted we’d be able to pull it off, but Jeff’s enthusiasm continued to rise.
A few things made it easier for me to delegate. Trust that he’d try. Lack of Time I could devote. And a little bit of doubt that it could be accomplished in the first place. I figured the worst that could happen was we’d have to cancel. But, then, we’d at least have a head-start on planning for it next year.
With a detailed list of questions and tasks, I handed Jeff the reins and went along for the ride.
Have you gotten permission from the mall?
Will it hurt the other stores’ business or are they ok with it?
Power – can we run bounce houses and band at the same time without blowing out the mall?
What type of permits do we need?
What type of permits do our table/craft people need to have?
Is there be enough parking in our small lot?
Do we need traffic control on the busy two-lane highway?
Are we sure the tables and chairs and tents will be at no cost?
Who will judge the homemade salsas, and how many judges do we need?
How will we handle entries so that it is an anonymous vote?
Do we want to categorize? Sweet salsa, savory salsa, spicier than normal salsa?
Should we ask winners or all entrants to share their recipes, so we can include them in the next monthly newsletter? What is the prize?
Who will handle hot sauce eating and contest registrations, run the register?
Decide how many fan favorites we want to have people voting on? 5? 10?
Then, invite suppliers to provide one type of salsa product for tasting, let them know the votes will be 25 cents each and donated to ARC. Might need a few jars from each.
Revise the regular waiver for extreme heat sales to address participation in the hot sauce eating contest.
What are the prizes? One winner or 1st, 2nd, 3rd?
Update the membership list, add new customers.
What do we want to say in our mailing to members? On website? On radio?
Do we want to give a discount or a special favor to our members? Do we want to include this for new sign-ups on the day of the event, too?
Can we really use ‘palooza’?
I’d like to change the name from Sauceapalooza to Salsapalooza. Our store name has hot sauce in it, so that part will be obvious. Not everyone likes hot sauce, but most people like salsa. Plus, it would encourage salsa entries.
What if it rains? Or pours? Or is windy? Or nobody comes?
By the conclusion of one more BNI meeting, in one week, he got it all done, all laid out and all planned. Except for the weather, of course.
Quote for the Week: